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Taiwan Representative Office Registration Package #TWRO5(For Companies Registered in Places other than Hong Kong, Macau and Mainland China)

Taiwan Representative Office Registration Package #TWRO5
(For Companies Registered in Places other than Hong Kong, Macau and Mainland China)

This package is suitable for companies registered in places other than Hong Kong, Macau and Mainland China which intends to apply to register a representative office (RO) in Taiwan for the purpose of carrying out general supporting and customer liaison activities.


The package includes all procedures required for the purpose of registration of a representative office in Taiwan. Immediately after we hand over the registration documents to you, the representative office is up and running.


1.Taiwan Representative Office Registration Package - Scope of Services
  (1) Registration and Related Services
   

(i) Name check and reservation
(ii) Preparation of registration application documents;
(iii) Application for Registration Certificate
(iv) Carving of chops


  (2) Registered Office
    A representative office must maintain a business address in Taiwan where the correspondence from Taiwan Government can be served and business is carried out. This package already includes the provision of a business address for a period of one year for the purpose of the registration of the representative office.
  (3) Bank Account Opening
    We will assist the investor to open a bank account with a bank in Taiwan for the purpose of remitting the operating funds immediately after the RO is duly registered.
  (4) Application for Tax Code
    After that, Kaizen will handle the application tax registration for the Taiwan RO with the State Tax Bureau and apply for Tax Code. It should be noted that the Director/Person in Charge of the Taiwan representative office should visit the State Tax Authority for identification verification.

2.Services Fees and Payment Term
  (1) Service Fees and Costs
   

A summary of costs related to the registration of a representative office in Taiwan is listed in the table below:


Item


Description


Amount
(NTD)


1


Our service fees


48,000


2


Official filing/registration fees (estimated)


2,000


3


Registered Office Service/ per annum


48,000


4


Establishment of corporate account


10,000


5


Disbursements


2,000


 


TOTAL


110,000





   

Note:


(1) Translation Costs
  Our service charge stated in table above does not cover translation costs for translating registration related documents from English to Chinese, if required. We could arrange the translation on your behalf and the translation cost will be billed separately.
(2) Legalisation of Identity Documents
  Our quotation does not include the legalisation of corporate identity documents and Power of Attorney for appointment of representative, as required by the prevailing company laws and regulation for the purpose of registration of RO in Taiwan.
  (2) Time of Billing and Payment Methods
   

Upon receipt of your order, we will issue an invoice to you for your settlement. We require full payment in advance.


We currently only accept Hong Kong Dollar check, cash or TT and credit card through Paypal.


If Taiwan official tax invoice is required, an extra 5% of Business Tax will be charged.



3. Procedures for Establishing a RO in Taiwan
  (1) Preliminary
    (a) Lease of Office Space
     

Firstly, the parent company will have to enter into a tenancy agreement in relation to the office space to be used by the branch office. The office must be located in a commercial building.


    (b) Legalisation of Identity Documents of the parent company
      The parent company is also required to arrange to have the identity documents, such as Certificate of incorporation and Articles of incorporation and bylaws (including all amendments to-date) of the parent company legalised by the Taiwan Embassy in the country where the parent company is registered
    (c) Minutes of Board Meeting
      The investor should prepare a minutes of board meeting or written resolution authorising the registration of the RO in Taiwan.
    (d) Legalization of Board Minutes, Power of Attorney for Appointment of the litigious and non-litigious agent
      The parent company is also required to issue and have the Board Minutes, Power of Attorney appointing the company’s litigious and non-litigious agent legalised by the Taiwan Embassy in the country where the parent company is registered.
    (e) Other Documentation
      The parent company at the same time needs to prepare other documents, such as photocopy of passports and address proof of the Agent and Manager.

  (2) Application for Registration
    (a) Name Search and Reservation
     

The registration process of a company starts with name availability search. We will perform a name availability search with the Ministry of Economic Affairs, R.O.C and confirm with you their availability.


Should the search indicate that the preferred company names are available for registration, we then apply for the reservation of the preferred name


    (b) Application for Representative Office Registration Certificate
      An application for registration is then submitted to the Ministry of Economic Affairs.
    (c) Carving of Company Chop
      Upon approval as stated in (b) above, Kaizen will arrange the carving of company chop which is required for opening of bank account.
    (d) Opening bank account
      Once after the registration certificate, the person in charge of the Taiwan RO is required to visit Taiwan for the purpose of preparatory bank account opening.
    (e) Application for Tax Code
      After that, Kaizen will handle the application tax registration for the Taiwan RO with the State Tax Bureau and apply for Tax Code. It should be noted that the Director/Person in Charge of the Taiwan company should visit the State Tax Authority for identification verification.

4. Estimated Time Frame
 

It is estimated that the whole registration process would take around 3-4 weeks. The table below shows the estimated time frame for each of the steps for the registration process.


Step


Description


Who is Responsible


Working Days


Preliminary


1


Legalisation of Incorporation Documents


Client


5


2


Tenancy (Lease) Agreement (for the office to be used by the FICE)


Kaizen


1


3


Other documents


Client


Investor’s schedule


Application for Registration


4


Perform name available search


Kaizen


1


5


Application for Registration with the Ministry Of Economic Affairs, R.O.C.


Kaizen


10-12


6


Carving of Company Seals


Kaizen


2


7


Opening bank account


Kaizen


1


10


Perform State Tax Registration


Kaizen


6


 


4-6 weeks



Note:


(1) The estimated time frame listed in the table above is based on the assumption of a smooth application;
(2) The estimated time frame does not take into consideration the need for application for special permit or licence.

5.Required Documents and Materials
 

The following documents and materials needed to be prepared by the applicant before submitting an application for registration:


  (1) Legalised Identification Documents
    A set of legalised (by Taiwan Embassy or Consulate in the country where the applicant company is registered) incorporation documents (Certificate of Incorporation and Business Registration Certificate and Register of Director and Register of Members) of the investor.
  (2) Legalised Power of Attorney
    A set of legalized (by Taiwan Embassy or Consulate in the country where the applicant company is registered) Power of Attorney for appointing Litigious and non-litigious agent. The Power of Attorney shall be notarized by the notary public and then legalized by Taipei Economic and Cultural Representative Office in the country where the foreign company is registered.
  (3) Lease Agreement
    2 sets of original Lease Agreement of the office premise to be used by the RO; the lease term should not be less than 12 months. Please note that the Lease Agreement shall be signed by the representative. As this package already include one year registered address service, client does not need to arrange this.
  (4) Letter of Consent issued by the Landlord
    The letter of consent should be issued and signed by the owner of the property. The letter should state clearly the owner allow the RO to use its address as registered address. As this package already include one year registered address service, client does not need to arrange this.
  (5) Property Duty- pay Tax Receipt
    A copy of the Property Duty- pay tax receipt (房屋完稅稅單) or photocopy of the property ownership certificate of the premise. As this package already include one year registered address service, client does not need to arrange this.
  (6) Identification Documents of Agents
    A copy of passport and address proof of the Litigious and non-litigious agent.
  (7) Brief Description of Business Activities
    A brief summary of the operations and business of the investor, such as the principal business activities, registered address, contact phone number, name of the applicant company; the address and contact number of the managing director of the applicant company.

6. Important Note
 

A representative office is not allowed to engage in revenue generating business activities. If you intend to carry out direct business activities in Taiwan, you should consider setting up a limited company or a branch office.




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