ON-GOING MAINTENANCE AND COMPLIANCE OF
A PRIVATE COMPANY LIMITED BY SHARES

Nominee Company Secretary

Every limited company must have a Company Secretary (Hong Kong Companies Ordinance) who will perform a variety of tasks crucial to the smooth running of the company, which includes ensuring that the company's statutory obligations are complied with.

We provide a company secretarial service to ensure that these important statutory requirements are fulfilled, leaving the day to day running of the company to the directors. We ensure that all the company's statutory requirements are met, including the filing of the accounts and annual returns (subject to the receipt of all requisite documents).

As your Company Secretary, we will prepare other documents in respect of changes to the company structure as and when they occur. Such matters will include allotment of shares, transfer of shares and appointments and resignations of officers.
• Maintaining the Register of Directors and Secretary
• Issuing share certificates and recording transfers of shares
• Maintaining the Register of Members and Debenture Holders
• Arranging for charges to be registered and recorded in the Register of Charges
• Preparation and submission of the Annual Returns
• Filing of documents at the Companies Registry including changes of registered office, changes of directors and secretary

Our fee for this service is USD275.00 per year.

Company Formation Services - Registered Office

Every company must have a Registered Office at which official documents can be served (Hong Kong Companies Ordinance) and this address should be displayed on all business letterheads and order forms of the company.

The Registered Office address need not be the company's place of business, and is often the address of a company that provides company formation services such as Kaizen Corporate Services Limited or that of a solicitor or accountant or even one of the directors home address.

Official documents, such as documents from a court, are normally served on a company at its Registered Office, and official correspondence is usually sent to the Registered Office, for example official letters from the Inland Revenue Department and the Registrar of Companies.

The address must be in Hong Kong for companies registered in Hong Kong.

If you do not have a suitable address, or if you would prefer not to use your own address, we can provide you with a Registered Office.

Our standard fee for our Registered Office service is USD175 per year.

See also: Virtual Offices

Change of Particulars

Change of Company Name

Our fees for change of company name (either only change of Chinese name, English name or both) are USD325. The fees cover the following services:
(1) Performing a name availability check
(2) Preparation of shareholders minutes
(3) Filing of name change documents with Companies Registry and payment of appropriate official filing fee
(4) Collection Certificate of Change of Name from the Companies Registry
(5) Ordering a new set of chop and seal with the new company name
(6) Delivery of new Certificate and chop and seal

Please note delivery charge is not included in the fees stated above.

Share Transfer

Our fees for handling a Share Transfer are USD260. The fees cover the following services:
(1) Review Articles of Memorandum and Association and Register of Members
(2) Prepare of Minutes of Directors' Meeting and Share Transfer Instrument and Bought and Sold Note
(3) Arrange to have the Transfer Instrument and Bought and Sold Note executed and stamped by the Stamp Duty Office and payment of Stamp Duty
(4) Issue new share certificate
(5) Update Register of Members
(6) Delivery of new share certificate and stamped instrument of transfer and bought and sold note.

Please note delivery charge and stamp duty are not included in the fees stated above.

Allotment of Shares

Our fees for handling an allotment of Shares are USD200. The fees cover the following services:
(1) Review Articles of Memorandum and Association and Register of Members
(2) Prepare of Minutes of Directors' Meeting and share allotment documents
(3) File share allotment documents with Companies Registry
(4) Issue new share certificate
(5) Update Register of Members
(6) Delivery of new share certificate

Please note delivery charge is not included in the fees stated above.

Increase of Authorised Share Capital

Our fees for handling an increase of authorised capital are USD160. The fees cover the following services:
(1) Review Articles of Memorandum and Association and Register of Members
(2) Prepare of Minutes of Shareholders' Meeting and other necessary documents
(3) File documents for the increase with Companies Registry and payment of capital duty
(4) Delivery of documents for the increase of capital to client

Please note that capital duty and delivery charge, if any, is not included in the fees stated above.

Fees Schedule for Secretarial Servcies

Note:
(1) Legalisation of incorporation documents is required for the establishment of Representative Office in China;
(2) Notarisation of incorporation documents may be required for the purpose of opening bank accounts in other countries;
(3) Certification of incorporation documents is required for opening bank account in Hong Kong.
(4) We require a deposit of USD500 for provision of nominee director services. The deposit will be fully refunded after our Nominee Director Servies is terminated.
(5) A whole set of Incorporation documents normally include the following:
(a) Certificate of Incorporation
(b) Business Registration Certificate
(c) Memorandum and Articles of Association
(d) Form D1 - Appoint of first director and seceratry
(e) Form D3 - Consent to Act as Director

See also:
Hong Kong Virtual Office - business mails forwarding, fax messages forwarding, answering phones
Corporate Bank Account - We can assist in the opening of corporate bank account with one of the international bank in Hong Kong for only USD425. Please click here for details.