Setting up a Business in Hong Kong
SUMMARY OF CONTENTS
D CORPORATE SERVICES FROM KAIZEN
1 Introduction
Kaizen has a large Corporate Services Department which provides a range of
corporate secretarial services to clients in relation to companies incorporated in Hong
Kong, Bermuda, the Cayman Islands, the British Virgin Islands, Liberia, Mauritius,
Bahamas, Panama and Vanuatu and for foreign companies registered in Hong Kong.
The services available include providing:
(1) ongoing secretarial services for Hong Kong and offshore companies and foreign
companies registered in Hong Kong
(2) one or more nominee shareholders
(3) registered office facilities (for Hong Kong companies)
(4) an authorised representative (for foreign companies registered in Hong Kong).
2 Fees
The Corporate Services Department charges for its services on a two fold basis.
(1) Firstly, a fixed annual charge which is payable in advance at the beginning of each
calendar year is levied in relation to the basic services
(2) Further, any additional work not covered by the annual charge is invoiced separately
on a time spent and item basis. Disbursements such as filing and similar fees are also
charged separately A list of our current fixed annual charges is available on request.
3 Secretarial services
Every Hong Kong company is required by law to have a Hong Kong resident secretary
(see Part B) and clients often find it convenient and reassuring to appoint our nominee company as secretary. For companies incorporated in Hong
Kong, our secretarial nominee company is Kaizen Secretaries Limited. The services
covered by our fixed annual charge include:
(1) provision of a company secretary
(2) provision of the registered office
(3) custody of the statutory books and records
(4) renewal of the business registration certificate kept at our address
(5) provision of access to our Extranet Service
For companies incorporated in Liberia, Panama, the British Virgin Islands, Bermuda or
the Cayman Islands, we can provide secretarial services even where our nominee
cannot be formally appointed as secretary of the company. The services covered by
fixed annual charge in these cases include:
(1) custody of the statutory books and records
(2) arranging payment of the company's resident agent's fee
(3) payment of the corporation registration fee/franchise tax imposed in the place of
incorporation
(4) preparation of routine minutes for the annual shareholders’ and directors’ meetings
where required
(5) provision of access to our Extranet Service
4 Nominee shareholders
Every Hong Kong company is required by law to have at least one shareholder (see Part B). Our nominee shareholder companies are Kaizen Consulting Limited and
Sprindale Limited. The services covered by the fixed annual charge include:
(1) the giving of a proxy or authority to attend the annual general meeting
(2) the onward transmission of any dividend receivedWhere nominee shareholder services are provided, the shares must be fully paid up
and a declaration of trust will be executed by our firm in favour of the principal
shareholder.
5 Authorised representative for foreign companies registered in Hong Kong
Every foreign company registered in Hong Kong is required to appoint an authorised
representative (see Part C). We can provide this service for an annual
fixed fee.
6 Nominee director/alternate director
We only provide nominee and alternate director services in exceptional cases and
usually only to dormant companies or companies which conduct investment holding
business.
Our nominee director companies, where the services can be provided, are Kaizen Consulting
Limited and Sprindale Limited (incorporated in Belize). The
services covered by the fixed annual charge include routine attendances and
signatures to cover approval of the annual audited accounts, the holding of an annual
general meeting and the execution of the annual return where necessary.
For companies incorporated in Liberia, Panama, Bermuda or the Cayman Islands, in
appropriate cases we nominate our nominee director companies to act as directors.
The services covered by the fixed annual charge include:
(1) routine attendances and signatures to cover approval of the annual audited accounts,
if any
(2) execution of documents in relation to the holding of annual meetings of shareholders
and directors
(3) execution of the annual return when required
7 Arranging resident agent for foreign companies
The services covered by the fixed annual charge include:
(1) routine correspondence with the resident agent
(2) arranging payment of the resident agent's fee
(3) arranging payment of the corporation registration fee/franchise tax in the country of
incorporation of the company
(4) provision of access to our Extranet Service
8 Agent for service of process
Our nominee company, Consec Services Limited, is also available to act as agent in
Hong Kong for the service of process on clients where clients need to appoint a
service agent in Hong Kong e.g. in connection with a commercial transaction. This
service is provided at a fee which varies according to the length of time that we act as
agent.
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